01
Calendar coordination across teams
Admin Assistants
The everyday operator who keeps small teams humming: scheduling, document handling, CRM hygiene, vendor follow-up, and the long tail of admin that's been keeping your in-house people out of the field, off the floor, and away from real customers.
- Scheduling, doc handling, CRM updates
- Sharp written English
- Owns the chaos so you don't have to
Dedicated · Yours
Same teammate, every day
As seen on
What they do
A typical week, condensed .
Scope flexes to your business. Start with the highest-leverage three to five tasks below and grow the role as your needs come into focus.
02
Document formatting, filing, version control
03
CRM data entry, list cleanup, deduping
04
Light bookkeeping support: AP / AR tracking
05
Vendor and customer follow-ups
06
Internal coordination across Slack, email, project tools
07
Recurring report compilation
08
Office systems documentation (the how-to playbooks)
09
Onboarding new hires on internal tools
Common tools in this role
- Google Workspace / Microsoft 365
- HubSpot, Salesforce, Pipedrive
- Airtable, Notion
- Slack, Asana, Trello
- Plus the AI assistants your team already uses (ChatGPT, Claude) for drafting and summaries
Administrative Assistants are the connective tissue of a small business. The role looks ordinary on paper — until you see what happens when nobody owns it. Inboxes pile up, CRM data rots, vendors get missed, the founder ends up doing data entry at 11pm.
Our Administrative Assistants come in with the discipline of someone who’s been doing this for years and the instincts to spot what’s about to fall through the cracks. They write the playbooks for recurring tasks as they go, automate the repetitive stuff, and turn ad-hoc chaos into a quiet, well-run operation.
Get started
Two paths, one bench .
Start with a dedicated teammate — or step in fractional if you only need an hour or two a day.
Dedicated teammate
There throughout your business day
Working on what you need, when you need it
Dedicated staff, available throughout your business day — picking up whatever's piling up: email, scheduling, follow-ups, the work that keeps slipping. You don't fill a job description; you gain a teammate who learns your business and stays for the long haul.
- Dedicated to your business — not shared, not stacked
- 160 hours/month available in your time zone
- College-educated + 4+ yrs experience
- Same teammate every day — they learn your business
- Supported by us, not abandoned after kickoff
Fractional / part-time
Fractional
When you only need a few hours a day
A few hours a day from a dedicated teammate — perfect for things like social media posting, light email triage, or weekly reports. Not a shared rep splitting time across other clients' accounts; your hours are blocked for you, with the same vetted person every shift.
- Your hours are blocked for you — not split across other clients' accounts
- Same vetted bench as full-time placements
- A few hours a day on a set schedule
- Month-to-month, no long-term contract
Building out a team? We place multiple teammates in parallel — say a few customer service reps, or staff you'll train into your own systems. Let's scope it on a call →
Want the numbers? See full pricing →
Pairs well with
Often paired with another role as the work grows.
Your turn
Let's talk about your bottlenecks.
A 30-minute discovery call with a real person. No slide deck, no hard pitch.
- Walk through your operation and where this role would land
- Map the work a dedicated teammate could absorb
- Show you what a fit looks like — price, ramp, and next steps
Month-to-month engagement — no long-term contract.
Not ready for a call? Send us a quick note →
